We are looking for a secretary to provide legal support for the Firm, and primarily to our Family, Litigation, Employment and Commercial (FLEC) departments in the Petersfield Office 3 days a week (Wednesdays, Thursdays and Fridays).
The ideal candidate will be an experienced legal secretary or a fast and accurate audio typist with good organisation skills and the ability, or the capability of learning how, to prepare various types of legal documentation.
The role will typically involve:
- Full secretarial and support to any Fee Earner
- Support and assistance to colleagues by assisting with overflow work for other departments and maintaining support during holidays and sick leave primarily by agreement with colleagues
- Preparing correspondence, memoranda, emails, attendance notes and other legal documents as required, principally from digital dictation using our case management software (Access DPS) and the appropriate MS Office application
- Proof-reading documents to achieve accuracy
- Administration tasks such as ensuring well organised files, trial bundles and indexes to documentation (if appropriate), photocopying, scan incoming post to relevant Fee Earner as required and scan outgoing post.
- Liaising with other secretaries to ensure Reception is manned in the case of absence of the Receptionist and cover lunch breaks
- A proactive approach to building professional relationships with clients and other contacts
- Treating clients and colleagues with respect and tact, bearing in mind individual needs and ensuring confidentiality at all times
- Providing hospitality services for clients during appointment and present a smart appearance and wear attire suitable for a professional business environment
You need to be confident in using IT for your role and competent in MS Word, Outlook and Excel.
Experience in a legal case management package (preferably DPS Outlook Office) would be ideal although training will be given.
You should be able to demonstrate a commitment to offering clients a high standard of service and confidence managing telephone calls from clients and busy solicitors and aspire to be part of our professional, friendly and hardworking team.
You will also need to share our values of being Open, Responsible and Fair, which lie at the heart of what we stand for as a firm and which guide how we approach all aspects of our work.
We can offer training opportunities and excellent career prospects for the right candidate as well as a very attractive remuneration package including the potential to earn bonuses if certain targets are met, a generous holiday allowance and certain staff discounts.
We also invest in wellbeing at our firm with a number of different initiatives such as an Employee Assistant Programme, online health portal, regular firm-wide social events and we foster a positive, collegial culture based on our values.
Please see our website for more information about us and to apply please see below :
